Events at
Hello Sunshine

All minimum food & beverage spends are subject to 5% planning fee, 5% GST and gratuity.

Rates may vary by season and day of the week. Holiday & long weekend rates may exceed listed prices. Please contact a Sales Manager for exact pricing.

Minimum spend amounts quoted from a range are valid for 60 days from the date they were quoted.

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Main Dining Room Options (groups of 36 or less): 

• No minimum spend
• Booth seating
• Reservations available at 5:45pm & earlier, or 8:15pm & later, and subject to a 2 hour dining time

2 Hour One Karaoke Room Rental (groups of 14 or less):

• $450 minimum food & beverage requirement
• 9pm latest booking time

3 Hour One Karaoke Room Rental (groups of 14 or less):

• $625 minimum food & beverage requirement
• 8pm latest booking time

All Night One Karaoke Room (groups of 14 or less):

• $1,400 minimum food & beverage requirement
• 5:00 pm earliest access time, last call 10:30 pm, event finish 11:00 pm.

2 Hour All Karaoke Rooms (groups of up to 36 seated or 40 standing):

• 3 karaoke rooms
• $1,200 minimum food & beverage requirement
• 9pm latest booking time

3 Hour All Karaoke Rooms (groups of up to 36 seated or 40 standing):

• 3 karaoke rooms
• $1,700 minimum food & beverage requirement
• 8pm latest booking time

All Night All Karaoke Rooms (groups of up to 36 seated or 40 standing):

• 3 karaoke rooms
• $3,700 minimum food & beverage requirement
• 5:00 pm earliest access time, last call 10:30 pm, event finish 11:00 pm.

Private Buyout (90 seating or 125 standing):

• $14,000 - $22,000 minimum food & beverage requirement
• 5:00 pm earliest access time, last call 12:30 am, event finish 1:00 am.

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‍Fully Private Venue Hire Audio Policy:

Free of charge with a private booking of the entire venue:

• A speaker system into which you may plug a smartphone (note: playlist must be downloaded & must be compatible with AUX output cord).
• DJ’s and bands are permitted. *Please note contracted artists must provide their own sound equipment, our system is only compatible for use with smart phones and downloaded playlists only.
• WITH LIVE MUSIC/DJS, There is no additional SOCAN (Society of Composers, Authors and Music Publishers of Canada) or Re-Sound tariff fees. These costs are absorbed by the venue and will save you $60/event.
• 2 ultramodern karaoke systems loaded with thousands of songs
• 2 wireless microphones
• Sound dampened rooms so you can sing your heart out like no one is listening

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1. A signed event contract and online credit card authorization form are required to complete any group booking.

2. Events subject to a minimum spend:

• A 30% non-refundable deposit will be automatically processed 60 days prior to the event date.
• Events may be cancelled without penalty up to 61 days before the event.
• Events cancelled with less than 61 days notice are subject to full cancellation charges and the full 30% deposit is forfeited.
• Events may be postponed up to 61 days before the event, in which case the deposit is transferred to the new event date.
• It is the responsibility of the client to act within the stated time frame, and to provide ample notice of postponement or cancellation.
• In the event you do not achieve the minimum, a rental fee in the amount required to achieve the minimum spend will be applied to the host bill.
• Both the host bill and individual guest bills count toward a minimum spend. In the case of separate bills, if the minimum spend is not achieved, the host is responsible for paying a venue fee in the amount required to achieve the minimum spend.
• Only food and beverage consumed during the event count toward achieving the minimum spend. Venue fees are processed the night of the event and are non-transferrable to other dates or purchases.
• Minimum spend rates are agreed upon at the time of booking and will not be reduced if Provincial public health measures limit the features or reduce the capacity of any event space. It is the responsibility of the client to stay up to date on all Provincial public health measures.
• If there is a government mandated shut-down of in-person dining, the deposit would be refunded regardless of timing.

3. We require a final guest count 7 days prior to the event date. After this time you will be charged the full price for any ‘no shows’.

4. In the case of separate bills, the credit card provided on the authorization form will be charged the price of the menu for any ‘no shows’ or any charges not paid in full.

5. All events must be paid in full the day of the event, with payment presented on-site. We do not invoice.

6. F&B charges and rental fees (if applicable) are both subject to a 5% planning fee & 5% GST. We encourage you to prearrange gratuity on your contract to simplify billing. This will be applied to the main bill. Regarding separate bills, all rates are subject to 5% GST and 5% planning fee. Gratuity is discretionary and handled during payment.

7. Damages: The client is responsible for any damages to or on Hello Sunshine’s property and/or injury to the staff and/or guests caused by the client and/or client’s guests. Please note that verbal & physical abuse will not be tolerated towards any of our staff.

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DECOR POLICY

Our staff are focused on preparing the space for an impeccable meal service and are therefore unable to set up décor.

All décor needs (assembling centerpieces, unpacking décor, putting out place cards according to a seating plan, etc.) must be left in the hands of your Wedding Coordinator or friends & family. Special Event Rentals Banff is a local company that aids with set up should more extensive assistance be required.

Hello Sunshine uses tea light candles on all tables as part of the regular dinner set up. Guests are permitted to bring in additional candles for décor as long as the flame is contained within a votive.

We have very limited storage available at the restaurant, therefore we are not able to store décor at the restaurant in advance of the scheduled access time or after the event.

WEDDING CAKES

Hello Sunshine does not make wedding cakes, however there are many exceptional bakers within the Bow Valley and we would be happy to make local recommendations for a professional wedding cake should you require one.

There is a $3.50/person cake cutting fee to cut, plate, and serve the cake to your guests. There is no charge for a small ceremonial cake if you choose to cut and plate the cake yourselves (we will provide cutlery and plates). There is no charge for cupcakes and clients are responsible for the set up of a cupcake station.

Cakes may be delivered and stored at the restaurant the day of the event. Please ensure the cake is packed safely and labeled with your reservation name & details (for example: Smith Wedding, June 15th, Hello Sunshine, Main Dining Room).

Please note, by bringing your own wedding cake, the client assumes full responsibility for the event guests. Hello Sunshine will not be held liable for any allergic reaction resulting from the consumption of cake, frosting or fillings.

Hello Sunshine is a nut free venue. Cakes with nuts are not permitted.

DO YOU HAVE A PREFERRED LIST OF VENDORS IN BANFF?

We work with many amazing florists, stylists, bakers and photographers in the Bow Valley. Please speak with your Sales Manager for our favourite local vendors.

MAY WE HOLD OUR WEDDING CEREMONY AT THE RESTAURANT?

Hello Sunshine is first and foremost a dining room and we are therefore limited in terms of ceremony space. On occasion, and only with a private venue booking of the entire restaurant, we may be able to host your ceremony. Please note we are not able to remove all the tables from the dining room and therefore cannot set up a traditional ceremony space with rows of chairs.

IS THERE A DANCEFLOOR?

For a private venue rental, there is not a dedicated dance floor, however tables can be moved after dinner service to allow for dancing (which we highly encourage!).

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